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You will need to submit (first online, afterwards in hard copies) the following documents, so start well in advance to collect them:
- Passport photo
- Copy of your passport (or other official identification proof for EEA students)
- “Europass” CV
- Motivation letter (may be as submitted in your Application Form)
- Legalized copy of your Higher Education (Bachelor/Master) Degree: original + certified English translation
- Legalized copy of your Higher Education (Bachelor/Master) Transcript of Records: original + certified English translation
- English Language Certificate
- Other documentation you deem relevant
Legalisation of Documents
This can be a very long and time-consuming process, please start it well in advance!
In order to ascertain the authenticity of your Diploma and Transcript of Records, we need to receive duly legalized copies of these documents. Please carefully read the information on the Ghent University website about the legalization methods per country and how to get your documents correctly legalized.
The legalisation method depends on the country where the diploma was issued (check the list of countries per legalisation method on the Ghent University website):
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Apostille: your country has signed the Hague Treaty, you are therefore required to submit an official copy with original Apostille seal. More information can be found on www.hcch.net.
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Belgian Embassy: Foreign Affairs: legalisation.
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Certified Copy: The country where your diploma was issued has a special agreement with Belgium and you are therefore required to submit a copy taken of the original primary document by a qualified official who guarantees its authenticity as a true copy. More information about certified copies can be found on the Ghent University website.
Note: you might have to contact the institute that issued your diploma to obtain a certified copy or to find out what the procedure is to have your diploma apostilled or legalized.
Note: if your higher education diploma is not issued in English, it needs to be translated by a certified translator and the original plus the translation need to be added to your application.
Note: students with a Chinese degree should be aware of the APS screening. More info on the Ghent University website.
Appeal Procedure
The WE-TEAM Coordination Office is responsible, on behalf of the WE-TEAM Management Board, to inform the applicants about the outcome of the selection phase, by the end the of April for scholarship and self-funded non-EU applicants, and by the beginning of July for self-funded EU applicants.
At the end of each selection phase, applicants have the possibility to file an appeal.
An appeal can only relate to the correct completion of the evaluation procedure, not to the outcome thereof. The appeal must be received within 10 working days from the notification date of the selection results. The notification date is the date on which the WE-TEAM Coordination Office sends the notification e-mail.
In case of an appeal, the WE-TEAM Appeal Form needs to be filled out, signed, dated and sent by e-mail to we-team@ugent.be.
The sender will receive an acknowledgement of receipt by email. The appeal will then be investigated by the WE-TEAM Management Board. The appellant will receive the outcome of the appeal by e-mail from the WE-TEAM Coordination Office within 21 working days after the date on which the appellant sent his/her appeal form by e-mail to WE-TEAM.